Join Solgate and help us shape the next chapter of innovative drug discovery.

Location: Maria Gugging / Klosterneuburg, Austria
Work arrangement: Full-time/part-time, on-site (5 days per week)
Starting date: As soon as possible

About Us

Solgate is on a mission to unlock the therapeutic potential of SLCs, an exciting and largely unexplored class of drug targets.

We are a dedicated, international, and interdisciplinary team that values collaboration and initiative.

We are looking for a proactive and highly organized Office Manager & Executive Team Assistant to help ensure that our daily operations run smoothly.

If you like taking responsibility, bringing structure to a dynamic environment, and are a team player, we'd love to hear from you.

Your Role

You will be a central point of contact for the team, management, and external partners. You will take ownership of our daily office operations while providing valuable administrative and organizational support across the company.

Your responsibilities will include:

Office Management & Operations

• Independently manage day-to-day office operations, purchasing, supplies, and general administrative activities.
• Coordinate external service providers, maintenance, deliveries, and office logistics.
• Act as the reliable point of contact for the team and create an efficient and welcoming office environment.

Executive Support, Travel & Events

• Support the executive team with scheduling, meeting coordination, and administrative tasks.
• Organize national and international business travel, including flights, accommodation, and travel arrangements.
• Coordinate internal meetings, company events, and team activities.

HR & Financial Administration

• Support employee onboarding, maintain HR records, and prepare administrative reports.
• Prepare outgoing invoices and coordinate incoming invoices, purchase orders, and delivery notes.
• Maintain accurate financial documentation and support communication with external accountants.

External Partner & CRO Coordination

• Support communication and administrative follow-ups with CROs and external stakeholders.
• Maintain the CRM of external contacts, collaborations, and conference interactions.

Your Profile

We are looking for someone who combines excellent organizational skills with a hands-on mindset and a positive, collaborative attitude.

Requirements:

• Valid authorization to work in Austria.
• Availability to work on-site at our office in Maria Gugging, five days per week.
• Very good German and English communication skills, both written and spoken.

We Value:

• Previous experience in office management and/or executive assistance, administration.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities independently.
• A proactive, solution-oriented approach, enjoys taking ownership.
• Excellent interpersonal and communication skills, with confidence in interacting with colleagues and external partners.
• Proficiency in MS Office and familiarity with basic financial and administrative processes.
• Degree in Biology or Chemistry or related field

What We Offer

• A highly collaborative team: Work alongside dedicated colleagues from different scientific and professional backgrounds in an open and supportive international environment.
• A dynamic startup culture: Enjoy short communication lines, varied tasks and the opportunity to help shape our internal processes.
• An inspiring work and location: Become part of the vibrant scientific and innovation community at xista science park.
• Responsibility and ownership: the opportunity to take initiative and manage diverse tasks independently.

At Solgate, we believe great science depends on strong collaboration, dedication, and the people who make it all possible.

If you enjoy creating structure, supporting others, and contributing to a growing company with an ambitious scientific mission, we look forward to getting to know you.

The Brutto salary based on full-time employment and on the applicable collective bargaining agreement, is €3060 (paid 14 times). The actual salary offered will be adjusted according to your years of qualifications and relevant professional experience.

Interested?

Please send (in English) your CV and a cover letter explaining why you would be a great addition to our team to admin@solgate.com.

We look forward to hearing from you!

Additional Information

→ Apply now